Coffey
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Coffey
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2008 Coffey County Library Board Minutes
Coffey County Library Board Meeting Minutes March 17, 2008 6:00 PM Burlington Branch
Coffey County Library Board Meeting March 17, 2008 6:00 PM Burlington Branch Approved 4/25/08
Board Members Present: JoNita Otto, Martha Newkirk, Janet Lewis and Pam Rice
Board Members Absent: Debbie Birk
Staff Members Present: Mary Markwalter, Cindy Stohs, Janet Birk, Valerie Williams, Mary Barker, Jackie Clarkson and Ellen Rose
Visitors: Kimberly Robrahn, Coffey County Commissioner and Roy Bird, Kansas State Library
Meeting called to order at 6:00 PM by Board President Martha Newkirk.
Pam Rice moved to approve minutes of February 18, 2008 meeting with one correction. Janet Lewis 2nd. Motion carried unanimously.Pam Rice moved to approve minutes of March 4, 2008 special meeting. Janet Lewis 2nd.Motion carried unanimously.
Treasurer JoNita Otto reported: First National Bank of Kansas Warrant Checking $10,057.38, First National Bank of Kansas Warrant Money/Market Account $706,863.13, First National Bank of Kansas Special Fund Checking $ 19,809.53, Capital Improvement-CD #8823 interest 9-27-07 $1,512.48. for a total of $60,184.87.
JoNita Otto moved that the following bills for the period February 19, 2008 to March 18, 2008 paid by checks #16242-16345 from the First National Bank of Kansas Warrant Fund checking in the amount of $ 85,867.76 and Special fund checks #1712-1714 in the amount of $ 877.64 be approved. Pam Rice 2nd.Motion carried unanimously. No Correspondence
Administrative Reports: No Additions to Report presented
Committee Reports: Children’s Services Committee met on February 14, 2008. Safety Committee met on February 25, 2008.
No Unfinished business.
Coffey County Library
Minutes of Meeting March 17, 2008
Page 2
Janet Lewis moved to appoint Jackie Clarkson interim voting representative for the Coffey County Library on the Coffey County Fiber Board.
Pam Rice 2nd.
Motion carried unanimously.
The Interim Administrator proposal was discussed. The board directed Mary Markwalter to pursue the possibly of Jenifer Trimble for the position.
Roy Bird from the Kansas State Library, presented Mary Markwalter with the “Shining Star” award for her dedicated work for all libraries in Kansas.
Janet Lewis moved to enter Executive Session to discuss Non-Elected Personnel with all Board Members, Administrator and Financial Resource Specialist present for 15 minutes at 6:19 P.M.
JoNita Otto 2nd.
Motion carried unanimously.
Board came out of Executive Session at 6:34 P.M.
Pam Rice moved to approve excused leave without pay for Amanda Szambecki as requested until April 11, 2008.
Janet Lewis 2nd.
Motion carried unanimously.
Janet Lewis moved to change the April Coffey County Library Board meeting from Monday April 21st to Friday April 25th.
Pam Rice 2nd.
Motion carried unanimously.
Next Meeting Date – April 25, 2008 at 6:00 P.M. at Burlington Branch
Pam Rice moved to adjourn at 6:40 P.M.
JoNita Otto 2nd.
Motion carried unanimously.
Respectfully submitted: Pam Rice, Secretary
Coffey County Library Board Special Meeting Minutes March 4, 2008 6:00 PM Burlington Branch
Coffey County Library
Board Members Present: Martha Newkirk, Debbie Birk, Pam Rice, JoNita Otto, Janet Lewis
Staff Members Present: Mary Markwalter, Jackie Clarkson
Meeting called to order at 6:00 P.M. by Board President Martha Newkirk.
Debbie Birk moved to enter Executive Session to discuss Non-Elected Personnel with all Board Members, Administrator and Financial Resource Specialist present for 30 minutes at 6:00 P.M.
JoNita Otto 2nd.
Motion carried.
Board came out of Executive Session at 6:30 P.M.
Debbie Birk moved to enter Executive Session to discuss Non-Elected Personnel with all Board Members, Administrator and Financial Resource Specialist present for 30 minutes at 6:31 P.M.
Janet Lewis 2nd.
Motion carried.
Board came out of Executive Session at 7:01 P.M.
Debbie Birk moved to enter Executive Session to discuss Non-Elected Personnel with all Board Members, Administrator and Financial Resource Specialist present for 10 minutes at 7:02 P.M.
Janet Lewis 2nd.
Motion carried.
Board came out of Executive Session at 7:12 P.M.
Jonita Otto moved to enter Executive Session to discuss Non-Elected Personnel with all Board Members, Administrator and Financial Resource Specialist present for 10 minutes at 7:13 P.M.
Debbie Birk 2nd.
Motion carried.
Board came out of Executive Session at 7:23 P.M.
JoNita Otto moved to approve the Administrative Assistant job description as presented.
Janet Lewis 2nd.
Motion carried.
Coffey County Library Board
Minutes of Special Meeting, March 4, 2008
Page 2
Pam Rice moved to advertise for the Administrator position.
JoNita Otto 2nd.
Motion carried.
JoNita Otto moved to advertise and fill the Administrative Assistant position.
Debbie Birk 2nd.
Motion carried.
Janet Lewis moved to adjourn the meeting at 7:33 P.M.
Debbie Birk 2nd.
Motion carried.
Respectfully submitted: Pam Rice, Secretary
Coffey County Library Board Meeting Minutes February 18, 2008 6:00 PM Burlington Branch
Board Members Present: JoNita Otto, Debbie Birk, Martha Newkirk, Janet Lewis
Board Members Absent: Pam Rice
Staff Members Present: Mary Markwalter, Cindy Stohs, Janet Birk, Valerie Williams, Mary Barker
Meeting called to order at 6:02 PM by Board President Martha Newkirk.
Janet Lewis moved to approve minutes of January 21, 2008 meeting.
Debbie Birk 2nd.
Motion carried unanimously.
Treasurer JoNita Otto reported: First National Bank of Kansas Warrant Checking $10,036.38, First National Bank of Kansas Warrant Money/Market Account $790,439.41, First National Bank of Kansas Special Fund Checking $20,445.96, Capital Improvement-CD #8823 interest 9-27-07 $1,512.48. for a total of $60,184.87.
JoNita Otto moved that the following bills for the period January 22, 2008 to February 18, 2008 paid by checks #16154-16241 from the First National Bank of Kansas Warrant Fund checking in the amount of $120,603.10 and Special fund check #1711 in the amount of $57.93 be approved.
Janet Lewis 2nd.
Motion carried unanimously.
No Correspondence
Administrative Reports: Update on status of 21st Century AfterSchool Program by Mary Markwalter.
No Committee Reports.
No Unfinished business.
No New Business.
No Public Comments.
Next Meeting Date-March 17, 2008 at 6:00 PM at Burlington Branch.
JoNita Otto moved to adjourn at 6:50 PM.
Debbie Birk 2nd.
Motion carried unanimously.
Respectfully submitted: Pam Rice, Secretary
Coffey County Library Board Meeting Minutes January 21, 2008 6:00 PM Burlington Branch
Board Members Present: Debbie Birk, JoNita Otto, Janet Lewis, Pam Rice, Martha Newkirk arrived at 6:10 p.m.
Staff Present: Mary Markwalter, Cindy Stohs, Valerie Williams, Amanda Szambecki, Jackie Clarkson, Mary Barker, Janet Birk
Meeting called to order by Vice-President Debbie Birk at 6:00 PM
JoNita Otto moved to approve minutes from 12/17/07 meeting.
Janet Lewis 2nd.
Motion carried.
Treasurer’s Report: JoNita Otto reported : $ 10,096.50 in First National Bank of Kansas Warrant Checking, First National Bank of Kansas Warrant Money/Market Account $ 908,408.98, First National Bank of Kansas Special Fund Checking $ 19,499.75, Capital Improvement-CD #8823 interest 9/27/07 $ 1,512.48 and total in CD#8823 $ 60,184.87.
JoNita Otto moved that the following bills be paid for the period December 18, 2007 to January 21, 2008 paid by checks #16042-16153 from the First National Bank of Kansas Warrant checking in the amount of $ 103,714.10 and Special Fund Checks # 1702-1710 in the of $359.45 be approved.
Janet Lewis 2nd.
Motion carried.
Pam Rice moved to reimburse or pay all expenses related to community service organizations for the Administrator effective 1-1-08.
JoNita Otto 2nd.
Motion carried.
Pam Rice moved that Resolution # 1- Resolution for Payment of Continuing Monthly Expenses be approved.
JoNita Otto 2nd.
Motion carried.
JoNita Otto moved that Resolution # 2- Resolution for Exemption from GAAP procedures for 2008 be approved.
Pam Rice 2nd.
Motion carried.
Pam Rice moved that the proposed 2008 Staff Committee appointments be approved.
JoNita Otto 2nd.
Motion carried.
JoNita Otto moved that the 2008 line item budget be approved as presented.
Janet Lewis 2nd.
Motion carried.
Pam Rice moved that a Longevity payment of $100.00 be paid to eligible employees in February 2008.
JoNita Otto 2nd.
Motion carried.
Pam Rice moved that the Audit Contract for the year ending 12-31-07 with Schlotterbeck and Burns LLC be approved.
JoNita Otto 2nd.
Motion carried.
Pam Rice moved that the proposed 2008 Blue Cross/Blue Shield contract for the period 03-01-08 to 2-28-09 be approved.
Janet Lewis 2nd.
Motion carried.
JoNita Otto moved to pay $424.80 per month for Blue Cross/Blue Shield insurance coverage for full-time employees for the period 03-01-08 to 02-28-09.
Janet Lewis 2nd.
Motion carried.
JoNita Otto moved to appoint the Coffey County Library Administrator as assistant treasurer for the Coffey County Library.
Janet Lewis 2nd.
Motion carried.
Pam Rice moved to approve amended proposal for changes to Policy A3.79 Excused Absence Without Pay. Changes are that the Administrator can approve up to five days per employee for emergency situations only. All requests for excused absence without pay are to be made in writing. All non-emergency requests for excused leave without pay must be approved by the Coffey County Library Board.
JoNita Otto 2nd.
Motion carried.
Janet Lewis moved to adjourn at 7:03 PM.
JoNita Otto 2nd.
Motion carried.
Meeting adjourned.
Next meeting February 18, 2008 at 6:00 PM at Burlington Branch.
2007 Coffey County Library Board Minutes
Coffey County Library Board Meeting Minutes December 17, 2007
Coffey County Library Board Meeting Minutes 12/17/07 6:00 PM Burlington Branch
Board Members Present: Debbie Birk, Martha Newkirk, Janet Lewis
Staff Present: Mary Markwalter, Amanda Szambecki, Jackie Clarkson
Meeting called to order by President Martha Newkirk at 6:05 PM
Debbie Birk moved to approve minutes from 11/19/07 meeting.
Janet Lewis 2nd.
Motion carried.
Treasurer’s Report: Martha Newkirk reported : $ 10,084.11 in First National Bank of Kansas Warrant Checking, First National Bank of Kansas Warrant Money/Market Account $ 428,293.20, First National Bank of Kansas Special Fund Checking $ 19,055.12, Capital Improvement-CD #8823 interest 9/27/07 $ 1,512.48 and total in CD#8823 $ 60,184.87.
Janet Lewis moved that the following bills be paid for the period November 20, 2007 to December 17, 2007 paid by checks #15936-16041 from the First National Bank of Kansas Warrant checking in the amount of $ 93,184.78 be approved.
Debbie Birk 2nd.
Motion carried.
Janet Lewis moved to approve the Coffey County Library In-Service date November 21, 2008.
Debbie Birk 2nd.
Motion carried.
Debbie Birk moved to approve the 2008 State Grant-In-Aid Request.
Janet Lewis 2nd.
Motion carried.
Debbie Birk moved to adjourn at 6:25 PM.
Janet Lewis 2nd.
Motion carried.
Meeting adjourned.
Next meeting January 21, 2008 at 6:00 PM at Burlington Branch.
Respectfully submitted: Pamela Rice, Secretary
Coffey County Library Board Meeting Minutes November 19, 2007
Coffey County Library Board Meeting Minutes 11/19/07 6:00 PM Burlington Branch
Board Members Present: Debbie Birk, Martha Newkirk, JoNita Otto, Janet Lewis, Pam Rice
Staff Present: Mary Markwalter, Cindy Stohs, Valerie Williams, Amanda Szambecki, Jackie Clarkson, Mary Barker, Janet Birk
Meeting called to order by President Martha Newkirk at 6:00 PM
Debbie Birk moved to approve minutes from 10/15/07 meeting.
Pam Rice 2nd.
Motion carried.
Treasurer’s Report: JoNita Otto reported : $ 10,060.43 in First National Bank of Kansas Warrant Checking, First National Bank of Kansas Warrant Money/Market Account $ 518,496.23, First National Bank of Kansas Special Fund Checking $ 18,866.47, Capital Improvement-CD #8823 interest 9/27/07
$1,512.48 and total in CD#8823 $ 60,184.87.
JoNita Otto moved that the following bills be paid for the period October 16, 2007 to November 19, 2007 paid by checks #15821-15635 from the First National Bank of Kansas Warrant checking in the amount of $ 108,725.98 and Special Fund checks #1698-1701 in the amount of $ 213.85 be approved.
Pam Rice 2nd.
Motion carried.
Pam Rice moved to decline the proposal for Voice Over IP Service in the amount of $47,847.68 or $62,026.40, the cost is prohibitive at this time.
JoNita Otto 2nd.
Motion carried.
Debbie Birk moved to approve the Holiday Closing Schedule for 2008 as presented.
Janet Lewis 2nd.
Motion carried.
Library Hours and the Library Survey were discussed. It was decided to revisit this at the December Board Meeting.
Debbie Birk moved to go into executive session at 6:20 PM for 20 minutes with the Board Members only.
Pam Rice 2nd Motion.
Motion carried.
Pam Rice moved to go into executive session at 6:45 PM with the Board and Administrator only for 10 minutes.
JoNita Otto 2nd.
Motion Carried.
No action taken after executive session.
Debbie Birk moved to adjourn at 7:45 PM.
Pam Rice 2nd.
Motion carried.
Meeting adjourned.
Next meeting December 17, 2007 at 6:00 PM at Burlington Branch.
Respectfully submitted: Pamela Rice, Secretary
Coffey County Library Board Meeting Minutes October 15, 2007
Coffey County Library, Approved 11-19-07 Board Meeting Minutes 10/15/07 6:00 PM Burlington Branch
Board Members Present: Debbie Birk, Martha Newkirk, JoNita Otto, Janet Lewis, Pam Rice
Staff Present: Mary Markwalter, Cindy Stohs, Valerie Williams, Amanda Szambecki, Jackie Clarkson, Mary Barker
Meeting called to order by President Martha Newkirk at 6:00 PM
Janet Lewis moved to approve minutes from 9/17/07 meeting.
JoNita Otto 2nd.
Motion carried.
Pam Rice moved to approve minutes from 9/26/07 meeting.
Janet Lewis 2nd.
Motion carried
Treasurer’s Report: JoNita Otto reported : $ 10,082.88 in First National Bank of Kansas Warrant Checking, First National Bank of Kansas Warrant Money/Market Account $ 621,121.90, First National Bank of Kansas Special Fund Checking $ 18,772.13, Capital Improvement-CD #8823 interest 9/27/07 $ 1,512.48 and total in CD#8823 $ 60,184.87.
JoNita Otto moved that the following bills be paid for the period September 18, 2007 to October 15, 2007 paid by checks #15711-15820 from the First National Bank of Kansas Warrant checking in the amount of $ 89,128.13 and Special Fund checks #1692-1697 in the amount of $ 179.81 be approved.
Debbie Birk 2nd.
Motion carried.
Pam Rice moved to approve $50 per employee in Chamber bucks as an appreciation reward to be presented in November 2007.
Debbie Birk 2nd.
Motion carried.
Janet Lewis moved to approve changes to Policy A3.79 Excused Absence Without Pay as submitted to board.
JoNita Otto 2nd.
Motion carried.
Pam Rice moved to enter Executive Session for 10 minutes beginning at 6:20 PM with the Library Board members and Administrator Mary Markwalter.
Debbie Birk 2nd.
Motion carried.
Coffey County Library Board Minutes
6:30 PM Board and Administrator came out of Executive Session.
Debbie Birk moved to enter Executive Session for 10 minutes beginning at 6:30 PM with the Library Board members and Administrator Mary Markwalter.
Pam Rice 2nd.
Motion carried
6:30 PM Board and Administrator came out of Executive Session.
Debbie Birk moved to enter Executive Session for 5 minutes beginning at 6:40 PM with the Library Board members and Administrator Mary Markwalter.
Pam Rice 2nd.
Motion carried.
6:45 PM Board and Administrator came out of Executive Session and no action taken.
Pam Rice moved to accept the gift of a RHYTHM Small World Clock from the Jim Young Memorial Fund for the Waverly Branch Library.
JoNita Otto 2nd.
Motion carried.
Next meeting is November 19, 2007 at 6:00 PM at the Burlington Branch.
Debbie Birk made a motion to adjourn at 6:55 PM
Janet Lewis 2nd.
Motion carried.
Respectfully submitted : Pam Rice, Secretary.
Coffey County Library Board Meeting Minutes September 26, 2007
Coffey County Library, Special Board Meeting Minutes, September 26, 2007, 7:00 PM, Burlington Branch
Board Members Present: Martha Newkirk, Debbie Birk, Pam Rice, JoNita Otto, Janet Lewis
Staff Members Present: Mary Markwalter, Jackie Clarkson
Meeting called to order at 7:00 P.M. by Board President Martha Newkirk.
Debbie Birk moved to enter Executive Session to discuss Non-Elected Personnel with all Board Members, Administrator and Financial Resource Specialist present for 30 minutes at 7:02 P.M.
Janet Lewis 2nd.
Motion carried.
Board came out of Executive Session at 7:32 P.M.
Debbie Birk moved to enter Executive Session to discuss Non-Elected Personnel with all Board Members, Administrator and Financial Resource Specialist present for 10 minutes at 7:32 P.M.
Janet Lewis 2nd.
Motion carried.
Board came out of Executive Session at 7:42 P.M.
No action taken after Executive Sessions.
Pam Rice moved to adjourn the meeting at 7:43 P.M.
JoNita Otto 2nd.
Motion carried.
Respectfully submitted: Pam Rice, Secretary
Coffey County Library Board Meeting Minutes September 17, 2007
Coffey County Library Board, Meeting Minutes, 9/17/07, 6:00 PM, Lebo Branch
Board Members Present: Debbie Birk, Martha Newkirk, JoNita Otto, Janet Lewis
Board Members Absent: Pam Rice
Staff Present: Mary Barker, Mary Markwalter, Pat Jones, Janet Birk, Cindy Stohs, Valerie Williams, Amanda Szambecki
Meeting called to order by President Martha Newkirk at 6:02 PM.
Janet Lewis moved to approve minutes from 8/20/07 meeting.
JoNita Otto 2nd.
Motion carried.
Treasurer’s Report: JoNita Otto reported : $10,079.80 in First National Bank of Kansas Warrant Checking, First National Bank of Kansas Warrant Money/Market Account $668,870.84, First National Bank of Kansa sSpecial Fund Checking $18,551.34, Capital Improvement-CD #8823 interest 3/20/07 $992.52 and total in fund $58,672.39.
JoNita Otto moved to approve Treasurer’s Report.
Janet Lewis2nd.
Motion carried.
JoNita Otto moved that the following bills be paid for the period August 20, 2007 to September 17, 2007 paid by checks #15625-15710 from the First National Bank of Kansas Warrant checking in the amount of $78,536.53 and Special Fund checks #1689-1691 in the amount of $419.00 be approved.
Janet Lewis 2nd.
Motion carried.
Debbie Birk moved that proposed additional wording be added to Policy A2.28. “Reimbursement of Travel Expenses, directing employees to look for more information in the Procedure manual to clarify reimbursable travel expenses.
JoNita Otto2nd
Motion carried.
Debbie Birk moved to approve proposed change in Policy A3.70 Annual and Discretionary Leave to double the amount of discretionary leave given annually to part-time employees beginning 1/1/08.
Janet Lewis 2nd.
Motion carried.
Debbie Birk moved to approve proposed updating of Policy A3.70a Discretionary Leave chart.
JoNita Otto 2nd.
Motion carried.
Debbie Birk moved to enter Executive Session for 15 minutes beginning at 6:25 PM with the Library Board members and Administrator Mary Markwalter.
Janet Lewis 2nd.
Motion carried.
6:40 PM Board and Administrator came out of Executive Session.
Debbie Birk moved to enter Executive Session for 10 minutes beginning at 6:40 PM with the Library Board members and Administrator Mary Markwalter.
6:50 PM Board and Administrator came out of Executive Session and no action taken.
Next meeting is October 15, 2007 at 6:00 PM at the Burlington Branch.
Janet Lewis made a motion to adjourn at 6:50 PM
JoNita Otto 2nd.
Motion carried.
Respectfully submitted : Pam Rice, Secretary.
Coffey County Library Board Meeting Minutes August 20, 2007
Coffey County LibraryBoard Meeting Minutes8/20/07, 6:00 PM, Burlington Branch
Board Members present: Martha Newkirk, JoNita Otto, Janet Lewis, Pam RiceBoard Members absent: Debbie Birk
Staff present: Mary Markwalter, Jackie Clarkson, Mary Barker, Janet Birk, Amanda Szambecki.
Meeting called to order at 6:05 PM by Board President Martha Newkirk.
JoNita Otto moved to approve minutes of July 16, 2007 Board Meeting.
Pam Rice 2nd.
Motion carried unanimously.
JoNita Otto gave the Treasurer’s Report: In First National Bank of Kansas Warrant Checking account $10,079.17, First National Bank of Kansas Warrant Money/Market Account $758,604.76, First National Bank of Kansas Special Fund Checking, Capital Improvement – CD #8823 interest 3-20-07 $997.52 Total $58,672.39.
JoNita Otto moved that the following bills for the period July 17, 2007 to August 20, 2007 paid by checks #15522-15624 from the First National Bank of Kansas Warrant Fund checking in the mount of $86,523.97 and Special Fund check #1686-1688 in the amount of $1045.68 be approved.
Pam Rice 2nd.
Motion carried unanimously.
Pam Rice moved to amend 2007 Committee appointments due to change in staff members as proposed by the Administrator.
JoNita Otto 2nd.
Motion carried unanimously.
Pam Rice made a motion to accept the proposed new position of Temporary Part-Time Maintenance worker.
Janet Lewis 2nd.
Motion carried unanimously.
Next meeting is Monday, September 17, 2007 at 6:00 PM at the Lebo Branch.
Pam Rice made a motion to adjourn at 6:25 PM.
JoNita Otto 2nd.
Motion carried unanimously.
Respectfully submitted: Pamela Rice, Secretary
Coffey County Library Board Meeting Minutes July 16, 2007 Approved
Coffey County Library Board Meeting Minutes 7/16/07 6:00 PM LeRoy Branch
Board Members Present: Martha Newkirk, JoNita Otto, Debbie Birk
Board Members Absent: Pam Rice, Janet Lewis
Staff Members Present: Cindy Stohs, Janet Birk, Jackie Clarkson, Mary Markwalter
Meeting called to order at 6:00 PM by Board President Martha Newkirk.
Debbie Birk moved to approve minutes from June 18, 2007 Board Meeting.
JoNita Otto 2nd.
Motion carried.
No correspondence.
Treasurer’s Report: JoNita Otto reported that First National Bank of Kansas Warrant Checking $10,055.56, First National Bank of Kansas Warrant Money/ Market Account $839,833.36, First National Bank of Kansas Special Fund Checking $18,731.54, Capital Improvement – CD #8823 interest 3-20-07 $992.52 total $58,672.39.
JoNita Otto moved to approve Treasurer’s Report.
Debbie Birk 2nd.
Motion carried.
Debbie Birk moved to enter Executive Session to discuss Non-Elected Personnel with Janet Birk and Mary Markwalter for five minutes at 6:08 PM.
JoNita Otto 2nd.
Motion carried.
Board came out of Executive Session at 6:13 PM.
Debbie Birk moved to enter Executive Session to discuss Non-Elected Personnel with Mary Markwalter for five minutes at 6:13 PM.
Board came out of Executive Session at 6:18 PM.
No action taken after Executive Sessions.
JoNita Otto moved to adjourn meeting at 6:18 PM.
Debbie Birk 2nd.
Motion carried.
Respectfully submitted: Pamela Rice, Secretary
Coffey County Library Board Meeting Minutes June 18, 2007
Coffey County Library BoardMeeting Minutes June 18, 2007 6:00 PM Burlington Branch
Board Members Present: Martha Newkirk, Pam Rice, Janet Lewis, Debbie Birk
(JoNita Otto, came in after the meeting.)
Staff Present: Mary Markwalter, Mary Barker, Jackie Clarkson, Janet Birk, Valerie Williams, Marcella Chapman, Cindy Stohs
Guests: Carlen Young
Meeting called to order at 6:00 PM by Board President Martha Newkirk.
Debbie Birk moved to approve the May 21, 2007 minutes with the following correction-the memorial bench donation at the Gridley Branch is in memory of Mary Thomsen, not Diane Thompson as recorded in the minutes.
Pam Rice seconded the motion.
Motion carried.
No correspondence.
Treasurer’s Report: Given by Pam Rice. First National Bank of Kansas Warrant Checking $10,196.45, First National Bank of Kansas Warrant Money/Market Account $919,472.21, First National Bank of Kansas Special Fund Checking $18,961.30, Capital Improvement-CD #8823 interest 3-20-07 $992.52 CD Total $58,672.39.
Debbie moved to accept the Treasurer’s Report to pay the following bills for the May 22, 2007 to June 18, 2007 paid by checks #15314-15418 from the First National of Kansas Warrant Fund checking in the amount of $89,353.23 and Special Fund check #1682 in the amount of #39.80.
Debbie moved to approve the 2008 Budget as presented.
Janet seconded.
Motion carried.
Pam made a motion to accept the proposed gift of two lamppost lights to be installed in front of the Waverly Branch in Memory of Jim Young.
Debbie seconded.
Motion carried.
No Public Comments.
Next meeting is July 16, 2007 at 6:00 PM at the LeRoy Branch.
Pam made a motion to adjourn at 6:22 PM.
Debbie seconded.
Motion carried.
Respectfully submitted: Pam Rice, Secretary
Coffey County Library Board Meeting Minutes May 21, 2007
Coffey County Library Board Meeting Minutes 5/21/07 Burlington Branch 6:00 PM
Board Members Present: Debbie Birk, Martha Newkirk, JoNita Otto, Janet Lewis
Staff Members Present: Mary Markwalter, Jackie Clarkson, Janet Birk, Valerie Williams
Meeting called to order by Vice Chair Debbie Birk at 6:05 PM.
Martha moved to approve April 16, 2007 meeting minutes. JoNita 2nd. Motion carried.
Martha moved to extend Mike Hubbard’s unpaid leave beyond 6/1/07. Janet 2nd. Motion carried.
Martha moved to accept Marcella Chapman’s resignation due to retirement beginning 8/1/07. JoNita 2nd. Motion carried.
Martha gave the Treasurer’s Report: First National Bank of Kansas Warrant Checking $10,177.41. First National Bank of Kansas Warrant Money/Market Account $472,892.92. First National Bank of Kansas Special Fund Checking $18,930.89. Capital Improvement – CD #823 interest 3-20-07 $992.52.
Martha moved that the following bills for the April 17, 2007 to May 21, 2007 paid by checks #15190-15313 from the First National Bank of Kansas Warrant fund checking in the amount of $114,888.54 and Special Fund checks #1679-1681 in the amount of $481.01 be approved. JoNita 2nd. Motion carried.
Administrative Reports: Mary reported that she talked to the Coffey County Commissioners on Monday, May 21, 2007 and they said that it would be acceptable to meet with the County Engineer to discuss engineering additional parking on the north side of the LeRoy Branch.
Election of Board Officers for 2007-2008. Martha Newkirk – Chair Debbie Birk – Vice Chair Pam Rice – Secretary JoNita Otto- Treasurer
Janet moved to approve and elect this slate of officers. JoNita 2nd. Motion carried.
It was decided to “table” the 2008 Proposed Budget to the June Board Meeting.
Debbie moved to accept the memorial gift from the family of Mary Thomsen to the Gridley Branch. (It is a bench for the front of the library.) Janet 2nd. Motion carried.
Debbie moved to enter executive session for 10 minutes to discuss non-elected personnel beginning at 7:01 PM. Janet 2nd. Motion carried.
Janet moved to enter executive session for 5 minutes to discuss non-elected personnel beginning at 7:11 PM. JoNita 2nd. Motion carried.
Debbie moved to enter executive session for 10 minutes to discuss non-elected personnel beginning 7:16 PM Janet 2nd. Motion carried.
JoNita moved to enter executive session for 10 minutes to discuss non-elected personnel beginning 7:26 PM. Janet 2nd. Motion carried.
Came out of executive session at 7:36 PM.
Debbie moved to change the Waverly Branch Director job description to remove the collection development responsibilities and to change the Waverly Assistant Branch Director position to be called a Library Assistant. (There will be no change in pay or responsibilities for the Library Assistant position). JoNita 2nd. Motion carried.
No Public Comments
JoNita moved to adjourn at 7:45 PM. Janet 2nd. Motion carried.
Respectfully submitted: Pamela Rice, Secretary
Coffey County Library Board Meeting Minutes April 16, 2007
Coffey County Library Board Minutes 4/16/07 Burlington Branch 6:00 PM
Board Members Present: Pam Rice, Debbie Birk, Martha Newkirk and Dennis Polson
Board Members Absent: JoNita Otto
Staff Members Present: Joyce Trimble, Jackie Clarkson, Mary Markwalter, Janet Birk, Mary Barker, Cindy Stohs, Marcella Chapman and Valerie Williams
Meeting called to order by Board President Dennis Polson at 6:07 P.M.
Martha moved to approve minutes of 3/19/07 meeting.
Debbie 2nd motion
Motion carried.
No Correspondence.
Martha reported that currently the First National Bank of Kansas Warrant Checking balance is: $10,065.88. The First National Bank of Kansas Warrant Money/Market Account balance is: $581,042.63. First National Bank of Kansas Special Fund Checking is $19,166.10. The Capital Improvement – CD #8823 Interest 3/20/07 $992.52, balance is $58,672.89.
Pam moved that the following bills for the March 19, 2007 to April 16, 2007 paid by checks #15103-15189 from the First National Bank of Kansas Warrant Fund checking the amount of $96,175.37 and Special Fund checks #1676-1678 in the amount of $436.67 be approved.
Martha 2nd motion.
Motion carried.
Debbie moved to approve the Summer Board Meeting schedule for 2007, July meeting is at LeRoy, August meeting is at Burlington and September meeting is at Lebo.
Martha 2nd.
Motion carried.
Martha moved to approve raises for 2008 for 1.5 % Step Increase and 1.5% Cost of Living Increase.
Debbie 2nd.
Motion carried.
Next meeting is May 21, 2007 at 6:00 PM at Burlington Branch.
Martha moved to adjourn.
Debbie 2nd.
Motion carried.
Meeting adjourned at 6:40 PM.
Respectfully submitted: Pamela Rice, Secretary
Coffey County Library Board Meeting Minutes March 19,2007
Approved 4/16/07
Coffey County Library Board Meeting Minutes, March 19, 2007 6:00 PM, Burlington Branch
Board Members Present: JoNita Otto, Dennis Polson, Debbie Birk, Martha Newkirk, Pam Rice
Staff Members Present: Jackie Clarkson, Marcella Chapman, Mary Markwalter, Mary Barker, Cindy Stohs, Janet Birk, Valerie Williams
Meeting called to order at 6:04 PM by Board President Dennis Polson.
Debbie Birk moved to approve meeting minutes of 2/19/07 meeting
Pam Rice 2nd
Motion carried.
No Correspondence
Treasurer’s Report: Martha Newkirk reported:First National Bank of Kansas Warrant Checking $10,037.27. First National Bank of Kansas Special Fund Checking $19,333.47 First National Bank of Kansas Warrant Money/Market Account $661.768.31 Capital Improvement – CD #8459 interest 10-12-06 $991.62-total in CD $57,679.87
Martha moved to approve the following bills for the February 20,2007 to March 19, 2007 paid by checks #15020-15102 from the First National Bank of Kansas Warrant Fund checking in the amount of $88,010.69 and Special Fund Checks #1673-1675 in the amount of $274.40 be approved.
Jonita Otto 2nd.
Motion carried.
New Business:
Pam Rice moved to approve change to the Internet Policy that “Children seven years of age and under are not to be left unattended at the library. (CCL Policy P2.67.) Parents who allow their children seven years of age and older to visit the library unattended deem that the children are responsible for their own decisions and behaviors.” (The age in the policy was previously listed as “five years of age.”)
Martha Newkirk 2nd
Motion carried.
Debbie Birk moved that a change to policy P4.30 PHOTOCOPYING be made to change the charge for two-sided copies made on 11 x 17 paper, for people who bring their own paper to 10 cents. (It was previously 5 cents per side.)
Pam Rice 2nd.
Motion carried.
Pam Rice made a motion to approve a new policy –CATASTROPHIC LEAVE DONATION as of 3/19/07.
This policy is concerning the donation and receiving of vacation, sick and floating holidays by and to staff members who have or have an immediate family who has a catastrophic medical event. This will be Policy A3.87 CATASTROPHIC LEAVE DONATION.
Martha Newkirk 2nd.
Motion Carried.
Next Meeting, April 16, 2007 at 6:00 PM at Burlington Branch
Motion to adjourn: Debbie Birk
JoNita Otto 2nd.
Motion carried.
Meeting adjourned at 6:40 PM.
Respectfully submitted: Pamela Rice, Secretary
Coffey County Library Board Meeting Minutes February 19,2007 Approved
3/19/07
Coffey County Library Board Meeting Minutes 2/19/07 6:00 PM Burlington Branch
Board Members Present: Dennis Polson, Debbie Birk, Pam Rice
Board Members Absent: JoNita Otto, Martha Newkirk
Staff Members Present: Mary Barker, Kristi Jacobs, Cindy Stohs, Marcella Chapman, Jackie Clarkson, Mary Markwalter
Meeting called to order at 6:04 PM by Board President Dennis Polson.
Debbie Birk moved to approve minutes from January 15, 2007 meeting.
Pam Rice 2nd.
Motion carried.
No Correspondence.
Treasurer’s Report: First National Bank of Kansas Warrant Checking $10,093.93.
First National Bank of Kansa Warrant Money/Market Account $738,946.91
First National Bank of Kansas Special Fund Checking $19,182.00
Capital Improvement –CD #8459 interest 10-12-06 $991.62 total in CD $57,679.87
Debbie Birk moved that the following bills for the January 19, 2007 to February 19, 2007 paid by checks #14917-15019 from the First National Bank of Kansas Warrant Fund checking in the amount of $134,720.87 and Special fund checks #1669-1672 in the amount of $128.11 be approved.
Pam Rice 2nd.
Motion carried.
Debbie Birk moved to approve changes to Policy A3.79 Excused Absence without Pay.
Pam Rice 2nd
Motion carried
Pam Rice moved to approve changes to Policy A3.73 Sick Leave as proposed.
Debbie Birk 2nd
Motion carried.
No Public Comments.
Next meeting is March 19, 2007 at 6:00 PM at Burlington Branch.
Debbie Birk made motion to adjourn at 6:35 PM
Debbie Birk 2nd.
Motion carried.
Respectfully submitted: Pamela Rice, Secretary
Coffey County Library Board Meeting Minutes January 15, 2007
Approved 2/19/07
Coffey County Library
Board Meeting Minutes
1/15/07
Burlington Branch
6:00 PM
Meeting called to order at 6:00 PM by Board President Dennis Polson
Board Members present: Dennis Polson, JoNita Otto, Debbie Birk
Staff Members present: Jackie Clarkson, Cindy Stohs, Mary Markwalter
Debbie Birk moved to approve minutes of 12/18/06 board meeting
JoNita Otto 2nd
Motion carried unanimously.
Treasurer’s Report:
First National Bank of Kansas Warrant Checking-$10,163.53.
First National Bank of Kansas Warrant Money/Market Account $277,753.02.
First National Bank of Kansas Special Fund Checking $19,144.63.
Capital Improvement CD #8459 interest 10-12-06 $991.62
CD amount = $57,679.87
Debbie moved that the following bills for the December 18, 2006 to January 19, 2007 paid by checks #14824-14916 from the First National Bank of Kansas Warrant Fund checking in the amount of $85,027.24 and Special Fund checks #1667-1668 in the amount of $51.11 be approved.
JoNita 2nd.
Motion carried unanimously.
Debbie moved to accept the $16000.00 Library Services and Technology Act Grant from the State Library of Kansas. This grant is to be used for the purchase of equipment in order to offer 2-way video conferencing to the public. This equipment will be housed in the Burlington Branch Community Room.
JoNita 2nd
Motion carried unanimously.
Debbie moved that Resolution #1-Resolution for Payment of Continuing Monthly Expenses.
JoNita 2nd
Motion carried unanimously.
Debbie moved that Resolution #2-Resolution for Exemption from GAAP procedures for 2007.
JoNita 2nd
Motion carried unanimously.
Debbie moved that the proposed 2007 Staff Committee appointments be approved.
JoNita 2nd
Motion carried unanimously.
Debbie moved that the proposed 2007 Line Item Budget be approved as presented.
JoNita 2nd
Motion carried unanimously.
Debbie moved that the proposed 2007 BlueCross/BlueShield contract be approved.
(This contract includes a 17.5% decrease in premiums.)
JoNita 2nd
Motion carried unanimously.
Debbie moved that a Longevity Payment of $100.00 be paid to eligible employees in February 2007.
JoNita 2nd.
Motion carried unanimously.
Debbie moved that the 2007 Audit Contract with Schlotterbeck and Burns LLC be approved.
JoNita 2nd.
Motion carried unanimously.
Debbie moved that the Board and Mary Markwalter enter executive session for 5 minutes beginning at 6:30 PM.
JoNita 2nd.
Debbie moved that the Board and Mary Markwalter exit executive session at 6:35 PM.
No action taken.
Next meeting is February 19, 2007 at 6:00 PM at the Burlington Branch.
Debbie made a motion to adjourn at 6:35 PM.
JoNita 2nd.
Motion carried unanimously.
Meeting adjourned at 6:35 PM.
Respectfully submitted: Pamela Rice, Secretary
2006 Coffey County Library Board Minutes
Coffey County Library Board Meeting Minutes December 18, 2006
Approved 1/16/07
Burlington Branch 6:00 PM
Meeting called to order at 6:00 PM by President Dennis Polson.
Board Members Present: JoNita Otto, Debbie Birk, Pam Rice, Martha Newkirk, Dennis Polson
Staff Present: Janet Birk, Mike Hubbard, Cindy Stohs, Mary Barker, Jackie Clarkson, Mary Markwalter
Martha moved to approve minutes of 11/20/06 meeting.
Debbie 2nd.
Motion carried unanimously.
Treasurer’s Report: Martha Reports: First National Bank of Kansas Warrant Checking $10,178.33, First National Bank of Kansas Warrant Money/Market Account $360,021.51, First National Bank of Kansas Special Fund Checking $18,594.71, Capital Improvement – CD #8459 Interest 10-12/06 $991.62.
Martha moved that the bills from 11/21/06-12/18/06 be paid by checks #14721-14823 from the First National Bank of Kansas Warrant Fund checking in the amount of $90.959.59 and Special Fund checks #1661-1666 in the amount of $184.02 be approved.
Debbie Seconded.
Motion carried unanimously.
Unfinished business: At this time the Library has decided to put in diagonal parking at the Waverly Branch in the Spring of 2007. This will not involve acquisition of any property.
New Business:
Martha moved to approve the Library In-Service Date of November 16, 2007.
Debbie 2nd
Motion carried unanimously.
Martha moved to approve seeking the State Grant in Aid Application for 2007.
Debbie 2nd
Motion carried unanimously.
Martha moved to close the LeRoy Branch as needed in order to install new flooring in the lobby.
Pam 2nd
Motion carried unanimously.
Policy P7.10-Meeting Rooms-Martha made a motion to approve addition to Meeting Room policy to include a statement that all users of the meeting rooms need to use 3-wire grounded extension cords.
JoNita 2nd
Motion carried unanimously.
Martha moved and Debbie 2nd- to enter executive session to discuss non-elected personnel for 15 minutes with only the board member in the session beginning at 6:10 PM.
Motion carried unanimously.
Executive session ended at 6:25 PM.
Martha moved and Debbie 2nd to enter executive session for 20 minutes to discuss non-elected personnel with the board and Mary Markwalter present.
Executive session ended at 6:45 PM. No action taken.
Next Meeting January 16, 2007 at Burlington at 6:00 PM.
Martha moved to adjourn meeting at 6:50 PM. Pam 2nd. Motion carried unanimously.
Respectfully submitted: Pam Rice, Secretary
Coffey County Library Board Meeting Minutes November 18, 2006 Approved 12/18/06
Coffey County Library Board
Meeting Minutes
11/20/06
Burlington Branch
6:00 PM
Board Members Present: Debbie Birk, Dennis Polson, Pam Rice, Martha Newkirk
Staff Members Present: Mary Markwalter, Mike Hubbard, Jackie Clarkson, Janet Birk, Valerie Williams
Meeting called to order at 6:04 PM.
Martha moved to approve amended minutes of October 2006 meeting. Pam 2nd. Motion carried. (The amendment was to add the word “say” to the sentence about Gene Merry visiting to say goodbye.)
Correspondence: Thank you card from Diana Allison for the copy of the book Bunny Cakes by Rosemary Wells. Diana is a local daycare provider.
Thank you card from the Gridley Branch staff for the In-Service Day.
Treasurer’s Report:
First National Bank of Kansas Warrant Checking: $10,102.96 First National Bank of Kansa Warrant Money/Market Account $448,259.05
First National Bank of Kansas Special Fund Checking: $18,657.50 Capital Improvement-CD #8459 Interest 10-12-06 $991.62
Martha moved and Pam 2nd that the following bills be paid: For the period October 16, 2006 to November 20, 2006 paid by checks #13615-14720 from the First National Bank of Kansas Warrant Fund checking in the amount of $110,256.61 and Special Fund checks #1657-1660 in the amount of $700.45 be approved. Motion carried unanimously.
Martha moved to approve policy A3.71 as amended regarding the awarding of vacation time on January 1 of each year. Debbie 2nd Motion carried unanimously.
Martha moved to appoint Charlene Julian as the representative from the Lebo Branch to the Coffey County Library Safety Committee. Pam 2nd Motion carried unanimously.
Martha moved to approve the 2007 Holiday Schedule as presented. Debbie 2nd Motion carried unanimously.
Martha moved to enter executive session to discuss non-elected personnel for 5 minutes beginning at 6:30 PM Debbie 2nd. Motion carried unanimously. Exited Executive Session at 6:35, no action taken.
Debbie moved to adjourn at 6:36 PM. Martha 2nd. Motion carried unanimously.
Next Meeting: December 18, 2006 at 6:00 PM at Burlington Branch
Coffey County Library Board Meeting Minutes October 16, 2006
Approved 11/20/06
Board Members Present: Dennis Polson, Debbie Birk, JoNita Otto, Martha Newkirk
Board Members Absent: Pam Rice
Staff Members Present: Jackie Clarkson, Cindy Stohs, Janet Birk, Mike Hubbard, Mary Barker, Valerie Williams, Ellen Steen, Mary Markwalter
Others Present: Gene Merry, Coffey County Commissioner
Meeting called to order at 6:01 PM by Board President Dennis Polson.
Martha Newkirk moved to approve the minutes of the 9/18/06 meeting. Debbie Birk seconded motion. Motion carried unanimously.
Treasurer’s Report: Martha reported that in the First National Bank of Kansas Warrant Checking: $10,033.66, First National Bank of Kansas Warrant Money/Market Account $552.378.97, First National Bank of Kansas Special Fund Checking $19,155.81, Capital Improvement-CD#8459 interest 10/12/06 $991.62.
Martha moved to approve bills for the period of September 18, 2006 to October 16 ,2006 paid by checks #14510-14614 from the first National Bank of Kansas Warrant Fund checking in the amount of $90,284.48 and Special Fund check #1654-1656 in the amount of $163.16. JoNita Otto seconded. Motion carried unanimously.
Martha moved to approve $50 per employee in Chamber Bucks as an appreciation reward to be presented in November 2006. Debbie Birk seconded. Motion carried unanimously.
Gene Merry, Coffey County Commissioner, said this is his last term on the commission and he wanted to say thank you and goodbye to the Board members and Staff of Coffey County Library. The Board thanked Gene for his support of the Library during his twelve years in office.
Mary Markwalter, Administrator reported that Coffey County Library was ranked first in its' class size of Major Service Center 1B (serving 4,000 to 9,999) for Kansas Public Libraries.
Martha moved to go to Executive Session for 10 minutes to discuss acquisition of real property at 6:25 PM with the Board and Mary Markwalter, Administrator. Debbie Birk seconded. Motion carried unanimously.
6:35 PM Board came out of Executive Session.
No action was taken.
Martha moved to adjourn meeting at 6:35 PM.
JoNita Otto seconded.
Motion carried unanimously.
Next Meeting, Monday, November 20, 2006 at 6:00 PM at the Burlington Branch.
Respectfully submitted, Pamela Rice, Secretary
Coffey County Library Board Meeting Minutes September 18, 2006
Approved 10/16/06 Coffey County Library Board Meeting Minutes 9/18/06 Gridley Branch 5:30 PM.
Board Members present: Pam Rice, Debbie Birk, JoNita Otto, Martha Newkirk, Dennis Polson.
Staff members present: Mary Markwalter, Jackie Clarkson, Mike Hubbard, Janet Birk, Cindy Stohs, Marcella Chapman.
Others present: Paul Herman
Meeting called to order at 5:30 PM.
Martha Newkirk moved to approve meeting minutes from the 8/21/06 board meeting.
Debbie Birk 2nd
Motion carried unanimously.
Treasurer’s Report:
Martha Newkirk reported: First National Bank of Kansas Warrant Checking $10,032.43
First National Bank of Kansas Warrant Money/Market Account $627,575.42
First National Bank of Kansas Special Fund Checking $19077.50
Capital Improvement-CD #8459 interest 3/19/06 $729.81=$56,688.25
Martha Newkirk moved that bills for the period August 22, 2006 to September 18, 2006 paid by checks #14410-14509 from the First National Bank of Kansas Warrant Fund checking in the amount of $102,155.88 and Special Fund check #1653 in the amount of $21.23 be approved.
Pam Rice 2nd.
Motion carried unanimously.
Administrative reports: Mary Markwalter reported that the Library is still pursuing a safer parking situation at the Waverly Branch. She will contact KDOT in order to inquire about angled parking in front of the branch and having an official crosswalk marked on the street for patron who have to cross the street to access the library.
Next Meeting is October 16, 2006 at 6:00 PM at the Burlington Branch.
Martha moved to adjourn meeting at 5:55 PM.
Debbie 2nd
Motion carried unanimously.
Respectfully Submitted: Pamela Rice, Secretary
Coffey County Library Board Meeting Minutes August 21, 2006
Approved 9/18/06
Coffey County Library Board Meeting Minutes 8/21/06, 6:00 PM, Waverly Branch.
Meeting called to order at 6:02 PM by Board President Dennis Polson. Board Members present: Dennis Polson, Martha Newkirk, Debbie Birk, Pam Rice and JoNita Otto
Staff members present: Mary Markwalter, Jackie Clarkson, Cindy Stohs, Mary Barker, Janet Birk, Valerie Williams, Marcella Chapman, Mike Hubbard
Others present: Tim Sipe, Craig Meeder
Martha moved to approve the meeting minutes from July 17, 2006.Debbie 2nd.Motion carried.
Martha moved to approve bills for the period July 18, 2006 to August 21, 2006 paid by checks #14299-14409 from the First National Bank of Kansas Warrant Checking Fund checking in the amount of $97,763.87 and Special Fund check #1652 in the amount of $31.41 be approved. Debbie 2nd. Motion carried.
Pam Rice moved to amend the 2006 Holiday Schedule to add Saturday, December 23 and Saturday, December 30 to the Holiday Closing Schedule for 2006. Jonita Otto 2nd. Motion carried.
Martha moved to appoint the proposed list of committee members for children’s and safety committees. Pam Rice 2nd. Motion carried.
Martha moved that the board enter executive session to discuss acquisition of real property with the Board, Mary Markwalter, Marcella Chapman, Jackie Clarkson, Craig Meader, Tim Sipe present for 10 minutes beginning at 6:15 PM. Pam Rice 2nd. Motion Carried.Board came out of executive session at 6:25 PM. No action taken.
Martha moved that the Board and Mary Markwalter enter executive session to discuss non-elected personnel for 10 minutes beginning at 7:02 PM. Pam Rice 2nd. Motion Carried. Board came out of executive session. No action was taken.
Next Meeting is at 5:30 PM on Monday, September 18, 2006 at Gridley Branch.
Martha made motion to adjourn at 7:18 PM. Pam Rice 2nd. Motion Carried.
Respectfully submitted: Pamela Rice, Secretary
Coffey County Library Board Meeting Minutes July 17, 2006
Burlington Branch Meeting Room 7:00 PM
Approved 8/21/06
Martha Newkirk moved to approve minutes of 6/19/06. Debbie Birk seconded. Motion carried unanimously.
No Correspondence
Martha moved to approve bills for the period of June 20, 2006 to July 17, 2006 paid by checks #14194-14298 from the First National Bank of Kansas Warrant Fund checking in the amount of $101,324.82 and Special Fund check #1651 in the amount of $248.75.
Debbie Birk seconded.
Motion carried unanimously.
Proposed Amendment to 2006 Holiday Schedule tabled until August 2006 meeting.
Next meeting is August 21, 2006 at 6:00 at the Burlington Branch.
Martha Newkirk made motion to adjourn at 5:40 PM
Debbie seconded.
Motion carried unanimously.
Respectfully submitted: Pamela Rice, Secretary
Coffey County Library Board Meeting Minutes June 19, 2006
Burlington Branch Meeting Room 7:00 pm
Approved 7/17/06
Board Members Present: Pam Rice, Debbie Birk, Martha Newkirk, JoNita Otto, Dennis Polson.
Staff Present: Mary Markwalter, Jackie Clarkson, Janet Birk, Marcella Chapman, Valerie Williams, Mike Hubbard.
Meeting called to order by Dennis Polson at 5:30 PM. Motion to approve minutes from 5/15/06 Debbie Birk. Martha Newkirk 2ndMotion carried unanimously.
No Correspondence.
Martha Newkirk moved that the bills for the period May 16, 2006 to June 19, 2006 paid by checks #14072.14193 from the First National Bank of Kansas Warrant Fund checking in the amount of $119,132.35 and Special Fund checks #1648-1650 in the amount of $478.44 approved. Pam Rice seconded. Motion carried unanimously.
Pam Rice moved to reappoint Administrator, Mary Markwalter as the Library Representative to the Coffey County Fiber Board. Debbie Birk seconded. Motion carried unanimously.
Martha Newkirk moved to adjourn meeting at 5:50 PM Pam Rice seconded. Motion carried unanimously.
Respectfully submitted: Pamela Rice, Secretary
Coffey County Library Board Meeting Minutes May 15, 2006
Board Meeting Minutes 5/15/06-7:00 PM Burlington Branch Library
Approved 6/19/06
Board Members Present: Dennis Polson, JoNita Otto, Martha Newkirk, Debbie Birk, Pam Rice
Staff Present: Mike Hubbard, Jackie Clarkson, Janet Birk, Mary Barker, Cindy Stohs, Mary Markwalter, Marcella Chapman
Call to order: 7:01 PM by Dennis Polson
Introductions: JoNita Otto, new Board Member
Approval of April 17, 2006 minutes: Debbie Birk moved to approve minutes.
Martha Newkirk 2nd
Motion Carried unanimously.
Correspondence:
Thank you card from Traci Witteman.
Graduation announcement from Clara Hubbard.
Invitation to Coffey County Chamber of Commerce After 5 at Coffey County Library on May 19, 2006.
R.E. French Family approved grant application for Automatic Door at Gridley Branch and for a special games only computer at the Gridley Branch.
Jones Trust send correspondence regarding the application funds to help pay for automatic doors. This request was denied.
Received correspondence regarding extra Kan-Ed grant funding in the amount of $3000.00.
Received correspondence about the plaque for the new metal sculpture at the Lebo Branch. (The dedication of the statue will be at 2:00 PM on June 3, 2006 at the Lebo Branch.)
Treasurer’s Report: Martha
moved to approve the bills for the period April 17, 2006 to May 15, 2006, paid
by checks #13969-14071 from the First National Bank of Kansas
Warrant Fund Checking in the amount of $79649.86 and the Special Fund check
#1647 in the amount of $7.80 be approved.
Pam Rice 2nd.
Motion carried unanimously.
Committee Reports:
Children’s Services Committee met May 1, 2006
Special Program planned for June 20, 2006 at the Burlington High School Auditorium.
Brent Dellenger, Yo-Yo Champion will perform at 2:00 PM. This event is open to everyone and no admission, will be charged. We will close all of the libraries from 1:00-4:00 PM on June 20, 2006, so that all library staff can attend this event to chaperone.
Safety Committee met May 2, 2006.
Unfinished Business:
Martha moved to approve the purchase and installation of automatic doors at each of the branches of Coffey County Library at an estimated total cost of $26000.00 for all doors.
Pam Rice 2nd
Motion carried unanimously.
New Business:
Martha moved to approve new committee appointments.
Debbie Birk 2nd
Motion Carried unanimously.
Martha moved to change the regular meeting time, effective October, 2006 all future Board meetings will begin at 6:00 PM. Except during July, July and September meetings will be held at 5:30 PM.
Pam Rice 2nd
Motion carried unanimously.
Pam moved to approve retain the slate of Board officers for 2006-2007. Dennis Polson, Chairperson, Debbie Birk, Vice-Chairperson, Martha Newkirk, Treasurer, Pam Rice Secretary.
Debbie Birk 2nd
Motion carried unanimously.
Martha moved to approve the 2007 proposed line item budget.
Debbie Birk 2nd.
Motion carried unanimously.
Next meeting is at 5:30 PM on Monday, June 19, 2006 at the Burlington Branch Community Room.
Pam Rice moved to adjourn at 8:07 PM.
Martha Newkirk 2nd
Motion carried unanimously.
Respectfully submitted: Pamela Rice, Secretary
Coffey County Library Board Meeting Minutes April 17, 2006
Burlington Branch Meeting Room 7:00 pm
Approved 5/15/06
Board Members Present: Dennis Polson, Debbie Birk, Martha Newkirk, Traci Witteman
Staff Present: Jackie Clarkson, Mike Hubbard, Ellen Steen, Janet Birk, Cindy Stohs, Mary Barker, Marcella Chapman, Val Williams, Mary Markwalter
The
meeting was called to order at 7:00
PM by Board President Dennis Polson.
Debbie
Birk moved to approve meeting minutes from 3/27/06.
Traci
Witteman seconded.Motion carried unanimously.
No
correspondence.
Treasurer’s
Report: Martha Newkirk moved that the bills for the period of March 27, 2006
to April 17, 2006 paid by checks #13893-13968 from the First National Bank of
Kansas Warrant Fund checking in the amount of $49,416.23 and Special Fund checks
#1645-1646 in the amount of $1064.37 be approved. Traci Witteman seconded.
Motion carried unanimously.
Debbie
Birk moved that policy A4.10-Purchasing be amended and approved. Traci
Witteman seconded. Motion carried unanimously.
Martha
Newkirk moved that policy A3.46-Exit Interviews be approved. Traci
Witteman seconded. Motion carried unanimously.
Martha
Newkirk moved that the June, July, and September 2006 Board meetings be held at
5:30 PM. That the location of the
July meeting will be the New Strawn Branch and the location of the September
meeting will be the Gridley Branch and that the August meeting will be held at
6:00 PM at the Burlington Branch. Debbie
Birk seconded. Motion carried unanimously.
Martha
Newkirk moved that the 2007 wages and salaries increase by 2% for step elevation
and 1.5% Cost of Living and this is based on all employees 2006 wage. Debbie
Birk seconded. Motion carried unanimously.
Debbie
Birk moved that the Board enter Executive Session to discuss non-elected personnel for 10 minutes at 7:55 PM.
Traci
Witteman seconded. Motion carried unanimously.