Coffey
County Library
Coffey
County, Kansas
Central
Office, 410 Juniatta, Burlington, KS 66839
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2008 Coffey County Library Board Minutes
Coffey County Library Board Meeting Minutes Monday, June 16, 2008 6 PM Burlington Branch Approved 7-28-08
Board Members: Debbie Birk, JoNita Otto, Janet Lewis and Martha Newkirk
Board Members Absent: Pam Rice
Staff Members present: Jenifer Trimble, Cindy Stohs, Jackie Clarkson, Kenneth Darling, Janet Birk, and Val Williams
Meeting called to order at 6:00 P.M. by Board President Martha Newkirk.
Kenneth Darling, Custodian, was introduced to the Board and welcomed to the Staff of Coffey County Library.
Debbie Birk moved to approve the minutes of the April 25, 2008 with two corrections:
“The 2009 Budget and health insurance costs for discussed” should read “The 2009 Budget and health insurance costs were discussed.” Also, “The 2007 Audit Final Audit Report has been received,” should read “The 2007 Final Audit Report has been received,”.
JoNita Otto 2nd.
Motion carried unanimously.
Correspondence:
1. An email was received from Dirk Sorenson, a family friend of the Hubbards. He asked that a memorial to Mike Hubbard be placed on the grounds of one of the libraries. After discussion, Debbie Birk moved to purchase a tree to be planted at the New Strawn Branch not to exceed $120. The motion was seconded by JoNita Otto and passed unanimously.
2. A thank you note was received from Dorothy Wilson for sponsoring a table at the Burlington Teachers Appreciation Breakfast.
3. A Trustee Certification Certificate from the State Library was presented to Janet Lewis.
Treasurer Report:
First National Bank of Kansas Warrant Checking Account $9,878.12
First National Bank of Kansas Money Market Account $988,999.30
First National Bank of Kansas Special Fund Checking $19,768.88
Capital Improvement-CD #8823 $61,759.01.
JoNita moved that the following bills for the period May 21, 2008 to June 16, 2008 paid by checks #16563-16653 from the First National Bank of Kansas Warrant Fund checking in the amount of $75,712.93 and Special Fund checks #1722-1725 in the amount of $153.22 be approved.
Janet Lewis 2nd.
Motion carried unanimously.
Administrator Report:
Jenifer asked the Board to appoint Jackie Clarkson as the interim Library representative to the Fiber Optic Network Board. This is a 3 year term. Jackie has been the interim representative, as Jenifer is already on the Board as an at-large member. Janet Lewis moved that Jackie Clarkson be appointed to the Fiber Optic Network Board until a permanent administrator is named. The motion was seconded by Debbie and passed unanimously.
Jenifer reported to the Board that we have an inventory of working and non-working computer equipment in our attic which we are no longer using. She recommended that equipment we have no plans to use be donated to a non-profit organization with needs. The Board accepted the recommendation and asked that she investigate possible recipients.
Discussion was held regarding the placement of Library funds for 2009. Coffey County Library funds are moved to a different bank every three years. It is currently at First National Bank of Kansas. Further discussion and a decision will be made at the September Board Meeting.
Committee Reports: None
No Unfinished Business.
There were no public comments.
Jenifer requested an executive session to discuss employer-employee negotiations. Debbie Birk moved that the Board of Trustees and the Interim Administrator enter an executive session at 6:30pm for 10 minutes for employer-employee negotiations. The motion was approved by Janet Lewis and carried unanimously. At 6:40 the Board came out of executive session. At 6:40 Janet Lewis moved and Debbie Birk 2nd to again enter an executive session for employer-employee negotiations for 10 minutes. At 6:50pm the Board came out of executive session and no action was taken.
The next meeting will be held on Monday evening, July 21 at 6pm at the Waverly branch.
Debbie Birk moved to adjourn the meeting.
JoNita Otto 2nd.
Motion carried unanimously.
Respectfully submitted: Jenifer Trimble, Interim Administrator for Pam Rice, Secretary
Coffey County Library Board Meeting Minutes Monday, May 20, 2008 6 PM Burlington Branch Approved 6-16-08
Board Members: Debbie Birk, Pam Rice JoNita Otto and Martha Newkirk
Board Members Absent: Janet Lewis
Staff Members present: Jenifer Trimble, Cindy Stohs, Jackie Clarkson, Ginger Kraft, Ellen Rose, Mary Barker, Janet Birk, and Val Williams
Meeting called to order at 6:00 P.M. by Board President Martha Newkirk
Debbie Birk moved to approve the minutes of the April 25, 2008 as written.
Pam Rice 2nd.
Motion carried unanimously.
Treasurer Report:
First National Bank of Kansas Warrant Checking Account $10,013.67,
First National Bank of Kansas Money Market Account $534,091.52,
First National Bank of Kansas Special Fund Checking $19,744.38,
Capital Improvement-CD #8823 $61,759.01.
Pam moved that the following bills for the period April 26, 2008 to May 20, 2008 paid by checks #16462-16562 from the First National Bank of Kansas Warrant checking in the amount of $81,839.40 and Special Fund checks #1718-1721 in the amount of $432.44 be approved.
JoNita Otto 2nd.
Motion carried unanimously.
No Correspondence
Administrator Report: Jenifer reported that the compressor at the Burlington branch is having problems. Gary with Design Mechanical who maintains our heating and air equipment at all our facilities is surprised it has lasted as long as it has. The cost for repair is $5,458.00. The board agreed to repair the compressor, but as the cost of repair is under the $10,000 threshold for board approval, a vote was not taken.
Jenifer also reviewed with the Board the interest rate on various library investments. She will bring to the board at the June meeting the rates for all accounts and options to earn more interest.
Committee Reports: Children’s Services – No additional reports from the minutes included in the Board packet.
No Unfinished Business.
Debbie Birk moved to retain the same officers from 2008-2009 as the previous year.
JoNita Otto 2nd.
Motion carried unanimously.
The 2009 Budget and health insurance costs were discussed. Debbie Birk moved the Coffey County Library budget $425.00 for full-time employee health insurance coverage in the 2009 Employee Benefit Budget.
Pam Rice 2nd.
Motion carried unanimously.
The 2009 Budget will be presented to the Coffey County Commissioners in June.
Martha Newkirk then excused herself from the Board table to remove any conflict of interest. She then addressed the Board regarding Community Room reservations. Policy states that the Community Rooms at our branches may not be reserved for regularly scheduled meetings of nonlibrary uses, and specifically a patron may only schedule two meetings at a time. As Martha is involved in three different support groups and their meetings are held at the Burlington Community Room, it would help if she could schedule more than 2 months in advance. After discussion, it was decided that the library would co-sponsor the support groups and would schedule meetings as needed.
Dates were discussed to interview the candidates for Library Administrator. Jenifer will work with those candidates and get back with the board.
The 2007 Final Audit Report has been received and was circulated to the Board.
There were no public comments.
The next meeting will be held on Monday evening, June 16 at 6pm at the Burlington branch.
Pam Rice moved to adjourn the meeting.
Debbie Birk 2nd.
Motion carried unanimously.
Respectfully submitted: Pam Rice, Secretary
Coffey County Library Board Meeting Minutes Tuesday, April 25, 2008 6 PM Burlington Branch Approved 5-20-08
Board Members: Janet Lewis, Debbie Birk, Pam Rice and Martha Newkirk
Board Members Absent: JoNita Otto
Staff Members present: Mary Markwalter, Cindy Stohs, Jackie Clarkson, Monica Mader, Ellen Rose, Kristi Jacobs, Brandee Freeman, Amanda Szambecki, Mary Barker, Janet Birk, and Val Williams
Visitors: Jenifer Trimble, Jay Szambecki and Monique Burns
Meeting called to order at 6:00 P.M. by Board President Martha Newkirk
Introductions: All present introduced themselves.
Pam Rice moved to approve the minutes of the March 17, 2008 as written.
Janet Lewis 2nd
Motion carried unanimously.
Treasurer Report: First National Bank of Kansas Warrant Checking Account $10,093.86, First National Bank of Kansas Money Market Account $610,069.11,
First National Bank of Kansas Special Fund Checking $20,000.73, Capital Improvement-CD #8823 interest 3-27-08 $1,574.14 for a total of $61,759.01.
Debbie moved that the following bills for the period March 18, 2008 to April 25, 2008 paid by checks #16346-16461 from the First National Bank of Kansas Warrant checking in the amount of $116,195.34 and Special Fund checks #1715-1717 in the amount of $277.47 be approved.
Pam Rice 2nd.
Motion carried unanimously.
No Correspondence
Administrator Report: Mary reported the 2007 Audit has been completed and will be on the agenda next month.
No Unfinished Business.
Pam Rice moved to appoint Jenifer Trimble as Interim Administrator for 24 to 40 hours per week as needed at the rate of $25.00 per hour until a permanent Administrator is hired.
Debbie Birk 2nd.
Motion carried unanimously.
Janet Lewis moved to approve the proposed schedule for Location of Summer Board Meetings.
Pam Rice 2nd.
Motion carried unanimously.
Janet Lewis moved that the 2009 wages and salaries increase by 2% for step elevation and 1.5% Cost of Living based on all employees 2008 wage.
Motion died due to lack of second.
Debbie Birk moved that the 2009 wages and salaries increase by 2% for step elevation and 2.0% Cost of Living based on all employees 2008 wage.
Janet Lewis 2nd.
Motion did not pass by vote of 1 to 2.
Pam Rice moved that the 2009 wages and salaries increase by 2% for step elevation and 1.5% Cost of Living based on all employees 2008 wage.
Jane Lewis 2nd.
Motion carried unanimously.
Monique Burns representing 21st Century Grant presented information to the Coffey County Library Board requesting the library be the Fiscal Agent for a grant for USD# 243 Waverly/Lebo. After reviewing information provided it was decided there was not enough information to make a decision to act upon the request.
Janet Lewis moved to eliminate the Maintenance Worker position as of May 24, 2008.
Debbie Birk 2nd.
Motion carried unanimously.
Janet Lewis moved to eliminate the Waverly Branch Director position as of May 24, 2008.
Debbie Birk 2nd.
Motion carried unanimously.
Janet Lewis moved to approve the proposed position of full-time Custodian effective May 25, 2008.
Debbie Birk 2nd.
Motion carried unanimously.
Janet Lewis moved to approve the proposed changes to the Financial Resource Specialist position effective April 28, 2008.
Debbie Birk 2nd.
Motion carried unanimously.
Debbie Birk moved to go into executive session to discuss non-elected personnel with the Coffey County Library board, Administrator, Interim Administrator and Jay and Amanda Szambecki present for 10 minutes at 7:12 p.m.
Pam 2nd.
Motion carried unanimously.
The board came out of executive session as 7:22 p.m. No action taken.
Public Comment: Jackie Clarkson reported she had called the library’s auditor to ask about the library acting as Fiscal Agent for 21st Century Grant. He recommended the library not act as the Fiscal Agent based on information provided at this time.
Next Board Meeting will be Tuesday May 20, 2008 6:00 p.m. Burlington Branch.
Debbie Birk moved to adjourn at 7:25 p.m.
Janet Lewis 2nd.
Motion carried unanimously.
Respectfully submitted: Pam Rice, Secretary
Coffey County Library Board Meeting Minutes March 17, 2008 6:00 PM Burlington Branch
Coffey County Library Board Meeting March 17, 2008 6:00 PM Burlington Branch Approved 4/25/08
Board Members Present: JoNita Otto, Martha Newkirk, Janet Lewis and Pam Rice
Board Members Absent: Debbie Birk
Staff Members Present: Mary Markwalter, Cindy Stohs, Janet Birk, Valerie Williams, Mary Barker, Jackie Clarkson and Ellen Rose
Visitors: Kimberly Robrahn, Coffey County Commissioner and Roy Bird, Kansas State Library
Meeting called to order at 6:00 PM by Board President Martha Newkirk.
Pam Rice moved to approve minutes of February 18, 2008 meeting with one correction. Janet Lewis 2nd. Motion carried unanimously.Pam Rice moved to approve minutes of March 4, 2008 special meeting. Janet Lewis 2nd.Motion carried unanimously.
Treasurer JoNita Otto reported: First National Bank of Kansas Warrant Checking $10,057.38, First National Bank of Kansas Warrant Money/Market Account $706,863.13, First National Bank of Kansas Special Fund Checking $ 19,809.53, Capital Improvement-CD #8823 interest 9-27-07 $1,512.48. for a total of $60,184.87.
JoNita Otto moved that the following bills for the period February 19, 2008 to March 18, 2008 paid by checks #16242-16345 from the First National Bank of Kansas Warrant Fund checking in the amount of $ 85,867.76 and Special fund checks #1712-1714 in the amount of $ 877.64 be approved. Pam Rice 2nd.Motion carried unanimously. No Correspondence
Administrative Reports: No Additions to Report presented
Committee Reports: Children’s Services Committee met on February 14, 2008. Safety Committee met on February 25, 2008.
No Unfinished business.
Coffey County Library
Minutes of Meeting March 17, 2008
Page 2
Janet Lewis moved to appoint Jackie Clarkson interim voting representative for the Coffey County Library on the Coffey County Fiber Board.
Pam Rice 2nd.
Motion carried unanimously.
The Interim Administrator proposal was discussed. The board directed Mary Markwalter to pursue the possibly of Jenifer Trimble for the position.
Roy Bird from the Kansas State Library, presented Mary Markwalter with the “Shining Star” award for her dedicated work for all libraries in Kansas.
Janet Lewis moved to enter Executive Session to discuss Non-Elected Personnel with all Board Members, Administrator and Financial Resource Specialist present for 15 minutes at 6:19 P.M.
JoNita Otto 2nd.
Motion carried unanimously.
Board came out of Executive Session at 6:34 P.M.
Pam Rice moved to approve excused leave without pay for Amanda Szambecki as requested until April 11, 2008.
Janet Lewis 2nd.
Motion carried unanimously.
Janet Lewis moved to change the April Coffey County Library Board meeting from Monday April 21st to Friday April 25th.
Pam Rice 2nd.
Motion carried unanimously.
Next Meeting Date – April 25, 2008 at 6:00 P.M. at Burlington Branch
Pam Rice moved to adjourn at 6:40 P.M.
JoNita Otto 2nd.
Motion carried unanimously.
Respectfully submitted: Pam Rice, Secretary
Coffey County Library Board Special Meeting Minutes March 4, 2008 6:00 PM Burlington Branch
Coffey County Library
Board Members Present: Martha Newkirk, Debbie Birk, Pam Rice, JoNita Otto, Janet Lewis
Staff Members Present: Mary Markwalter, Jackie Clarkson
Meeting called to order at 6:00 P.M. by Board President Martha Newkirk.
Debbie Birk moved to enter Executive Session to discuss Non-Elected Personnel with all Board Members, Administrator and Financial Resource Specialist present for 30 minutes at 6:00 P.M.
JoNita Otto 2nd.
Motion carried.
Board came out of Executive Session at 6:30 P.M.
Debbie Birk moved to enter Executive Session to discuss Non-Elected Personnel with all Board Members, Administrator and Financial Resource Specialist present for 30 minutes at 6:31 P.M.
Janet Lewis 2nd.
Motion carried.
Board came out of Executive Session at 7:01 P.M.
Debbie Birk moved to enter Executive Session to discuss Non-Elected Personnel with all Board Members, Administrator and Financial Resource Specialist present for 10 minutes at 7:02 P.M.
Janet Lewis 2nd.
Motion carried.
Board came out of Executive Session at 7:12 P.M.
Jonita Otto moved to enter Executive Session to discuss Non-Elected Personnel with all Board Members, Administrator and Financial Resource Specialist present for 10 minutes at 7:13 P.M.
Debbie Birk 2nd.
Motion carried.
Board came out of Executive Session at 7:23 P.M.
JoNita Otto moved to approve the Administrative Assistant job description as presented.
Janet Lewis 2nd.
Motion carried.
Coffey County Library Board
Minutes of Special Meeting, March 4, 2008
Page 2
Pam Rice moved to advertise for the Administrator position.
JoNita Otto 2nd.
Motion carried.
JoNita Otto moved to advertise and fill the Administrative Assistant position.
Debbie Birk 2nd.
Motion carried.
Janet Lewis moved to adjourn the meeting at 7:33 P.M.
Debbie Birk 2nd.
Motion carried.
Respectfully submitted: Pam Rice, Secretary
Coffey County Library Board Meeting Minutes February 18, 2008 6:00 PM Burlington Branch
Board Members Present: JoNita Otto, Debbie Birk, Martha Newkirk, Janet Lewis
Board Members Absent: Pam Rice
Staff Members Present: Mary Markwalter, Cindy Stohs, Janet Birk, Valerie Williams, Mary Barker
Meeting called to order at 6:02 PM by Board President Martha Newkirk.
Janet Lewis moved to approve minutes of January 21, 2008 meeting.
Debbie Birk 2nd.
Motion carried unanimously.
Treasurer JoNita Otto reported: First National Bank of Kansas Warrant Checking $10,036.38, First National Bank of Kansas Warrant Money/Market Account $790,439.41, First National Bank of Kansas Special Fund Checking $20,445.96, Capital Improvement-CD #8823 interest 9-27-07 $1,512.48. for a total of $60,184.87.
JoNita Otto moved that the following bills for the period January 22, 2008 to February 18, 2008 paid by checks #16154-16241 from the First National Bank of Kansas Warrant Fund checking in the amount of $120,603.10 and Special fund check #1711 in the amount of $57.93 be approved.
Janet Lewis 2nd.
Motion carried unanimously.
No Correspondence
Administrative Reports: Update on status of 21st Century AfterSchool Program by Mary Markwalter.
No Committee Reports.
No Unfinished business.
No New Business.
No Public Comments.
Next Meeting Date-March 17, 2008 at 6:00 PM at Burlington Branch.
JoNita Otto moved to adjourn at 6:50 PM.
Debbie Birk 2nd.
Motion carried unanimously.
Respectfully submitted: Pam Rice, Secretary
Coffey County Library Board Meeting Minutes January 21, 2008 6:00 PM Burlington Branch
Board Members Present: Debbie Birk, JoNita Otto, Janet Lewis, Pam Rice, Martha Newkirk arrived at 6:10 p.m.
Staff Present: Mary Markwalter, Cindy Stohs, Valerie Williams, Amanda Szambecki, Jackie Clarkson, Mary Barker, Janet Birk
Meeting called to order by Vice-President Debbie Birk at 6:00 PM
JoNita Otto moved to approve minutes from 12/17/07 meeting.
Janet Lewis 2nd.
Motion carried.
Treasurer’s Report: JoNita Otto reported : $ 10,096.50 in First National Bank of Kansas Warrant Checking, First National Bank of Kansas Warrant Money/Market Account $ 908,408.98, First National Bank of Kansas Special Fund Checking $ 19,499.75, Capital Improvement-CD #8823 interest 9/27/07 $ 1,512.48 and total in CD#8823 $ 60,184.87.
JoNita Otto moved that the following bills be paid for the period December 18, 2007 to January 21, 2008 paid by checks #16042-16153 from the First National Bank of Kansas Warrant checking in the amount of $ 103,714.10 and Special Fund Checks # 1702-1710 in the of $359.45 be approved.
Janet Lewis 2nd.
Motion carried.
Pam Rice moved to reimburse or pay all expenses related to community service organizations for the Administrator effective 1-1-08.
JoNita Otto 2nd.
Motion carried.
Pam Rice moved that Resolution # 1- Resolution for Payment of Continuing Monthly Expenses be approved.
JoNita Otto 2nd.
Motion carried.
JoNita Otto moved that Resolution # 2- Resolution for Exemption from GAAP procedures for 2008 be approved.
Pam Rice 2nd.
Motion carried.
Pam Rice moved that the proposed 2008 Staff Committee appointments be approved.
JoNita Otto 2nd.
Motion carried.
JoNita Otto moved that the 2008 line item budget be approved as presented.
Janet Lewis 2nd.
Motion carried.
Pam Rice moved that a Longevity payment of $100.00 be paid to eligible employees in February 2008.
JoNita Otto 2nd.
Motion carried.
Pam Rice moved that the Audit Contract for the year ending 12-31-07 with Schlotterbeck and Burns LLC be approved.
JoNita Otto 2nd.
Motion carried.
Pam Rice moved that the proposed 2008 Blue Cross/Blue Shield contract for the period 03-01-08 to 2-28-09 be approved.
Janet Lewis 2nd.
Motion carried.
JoNita Otto moved to pay $424.80 per month for Blue Cross/Blue Shield insurance coverage for full-time employees for the period 03-01-08 to 02-28-09.
Janet Lewis 2nd.
Motion carried.
JoNita Otto moved to appoint the Coffey County Library Administrator as assistant treasurer for the Coffey County Library.
Janet Lewis 2nd.
Motion carried.
Pam Rice moved to approve amended proposal for changes to Policy A3.79 Excused Absence Without Pay. Changes are that the Administrator can approve up to five days per employee for emergency situations only. All requests for excused absence without pay are to be made in writing. All non-emergency requests for excused leave without pay must be approved by the Coffey County Library Board.
JoNita Otto 2nd.
Motion carried.
Janet Lewis moved to adjourn at 7:03 PM.
JoNita Otto 2nd.
Motion carried.
Meeting adjourned.
Next meeting February 18, 2008 at 6:00 PM at Burlington Branch.
2007 Coffey County Library Board Minutes
Coffey County Library Board Meeting Minutes December 17, 2007
Coffey County Library Board Meeting Minutes 12/17/07 6:00 PM Burlington Branch
Board Members Present: Debbie Birk, Martha Newkirk, Janet Lewis
Staff Present: Mary Markwalter, Amanda Szambecki, Jackie Clarkson
Meeting called to order by President Martha Newkirk at 6:05 PM
Debbie Birk moved to approve minutes from 11/19/07 meeting.
Janet Lewis 2nd.
Motion carried.
Treasurer’s Report: Martha Newkirk reported : $ 10,084.11 in First National Bank of Kansas Warrant Checking, First National Bank of Kansas Warrant Money/Market Account $ 428,293.20, First National Bank of Kansas Special Fund Checking $ 19,055.12, Capital Improvement-CD #8823 interest 9/27/07 $ 1,512.48 and total in CD#8823 $ 60,184.87.
Janet Lewis moved that the following bills be paid for the period November 20, 2007 to December 17, 2007 paid by checks #15936-16041 from the First National Bank of Kansas Warrant checking in the amount of $ 93,184.78 be approved.
Debbie Birk 2nd.
Motion carried.
Janet Lewis moved to approve the Coffey County Library In-Service date November 21, 2008.
Debbie Birk 2nd.
Motion carried.
Debbie Birk moved to approve the 2008 State Grant-In-Aid Request.
Janet Lewis 2nd.
Motion carried.
Debbie Birk moved to adjourn at 6:25 PM.
Janet Lewis 2nd.
Motion carried.
Meeting adjourned.
Next meeting January 21, 2008 at 6:00 PM at Burlington Branch.
Respectfully submitted: Pamela Rice, Secretary
Coffey County Library Board Meeting Minutes November 19, 2007
Coffey County Library Board Meeting Minutes 11/19/07 6:00 PM Burlington Branch
Board Members Present: Debbie Birk, Martha Newkirk, JoNita Otto, Janet Lewis, Pam Rice
Staff Present: Mary Markwalter, Cindy Stohs, Valerie Williams, Amanda Szambecki, Jackie Clarkson, Mary Barker, Janet Birk
Meeting called to order by President Martha Newkirk at 6:00 PM
Debbie Birk moved to approve minutes from 10/15/07 meeting.
Pam Rice 2nd.
Motion carried.
Treasurer’s Report: JoNita Otto reported : $ 10,060.43 in First National Bank of Kansas Warrant Checking, First National Bank of Kansas Warrant Money/Market Account $ 518,496.23, First National Bank of Kansas Special Fund Checking $ 18,866.47, Capital Improvement-CD #8823 interest 9/27/07
$1,512.48 and total in CD#8823 $ 60,184.87.
JoNita Otto moved that the following bills be paid for the period October 16, 2007 to November 19, 2007 paid by checks #15821-15635 from the First National Bank of Kansas Warrant checking in the amount of $ 108,725.98 and Special Fund checks #1698-1701 in the amount of $ 213.85 be approved.
Pam Rice 2nd.
Motion carried.
Pam Rice moved to decline the proposal for Voice Over IP Service in the amount of $47,847.68 or $62,026.40, the cost is prohibitive at this time.
JoNita Otto 2nd.
Motion carried.
Debbie Birk moved to approve the Holiday Closing Schedule for 2008 as presented.
Janet Lewis 2nd.
Motion carried.
Library Hours and the Library Survey were discussed. It was decided to revisit this at the December Board Meeting.
Debbie Birk moved to go into executive session at 6:20 PM for 20 minutes with the Board Members only.
Pam Rice 2nd Motion.
Motion carried.
Pam Rice moved to go into executive session at 6:45 PM with the Board and Administrator only for 10 minutes.
JoNita Otto 2nd.
Motion Carried.
No action taken after executive session.
Debbie Birk moved to adjourn at 7:45 PM.
Pam Rice 2nd.
Motion carried.
Meeting adjourned.
Next meeting December 17, 2007 at 6:00 PM at Burlington Branch.
Respectfully submitted: Pamela Rice, Secretary
Coffey County Library Board Meeting Minutes October 15, 2007
Coffey County Library, Approved 11-19-07 Board Meeting Minutes 10/15/07 6:00 PM Burlington Branch
Board Members Present: Debbie Birk, Martha Newkirk, JoNita Otto, Janet Lewis, Pam Rice
Staff Present: Mary Markwalter, Cindy Stohs, Valerie Williams, Amanda Szambecki, Jackie Clarkson, Mary Barker
Meeting called to order by President Martha Newkirk at 6:00 PM
Janet Lewis moved to approve minutes from 9/17/07 meeting.
JoNita Otto 2nd.
Motion carried.
Pam Rice moved to approve minutes from 9/26/07 meeting.
Janet Lewis 2nd.
Motion carried
Treasurer’s Report: JoNita Otto reported : $ 10,082.88 in First National Bank of Kansas Warrant Checking, First National Bank of Kansas Warrant Money/Market Account $ 621,121.90, First National Bank of Kansas Special Fund Checking $ 18,772.13, Capital Improvement-CD #8823 interest 9/27/07 $ 1,512.48 and total in CD#8823 $ 60,184.87.
JoNita Otto moved that the following bills be paid for the period September 18, 2007 to October 15, 2007 paid by checks #15711-15820 from the First National Bank of Kansas Warrant checking in the amount of $ 89,128.13 and Special Fund checks #1692-1697 in the amount of $ 179.81 be approved.
Debbie Birk 2nd.
Motion carried.
Pam Rice moved to approve $50 per employee in Chamber bucks as an appreciation reward to be presented in November 2007.
Debbie Birk 2nd.
Motion carried.
Janet Lewis moved to approve changes to Policy A3.79 Excused Absence Without Pay as submitted to board.
JoNita Otto 2nd.
Motion carried.
Pam Rice moved to enter Executive Session for 10 minutes beginning at 6:20 PM with the Library Board members and Administrator Mary Markwalter.
Debbie Birk 2nd.
Motion carried.
Coffey County Library Board Minutes
6:30 PM Board and Administrator came out of Executive Session.
Debbie Birk moved to enter Executive Session for 10 minutes beginning at 6:30 PM with the Library Board members and Administrator Mary Markwalter.
Pam Rice 2nd.
Motion carried
6:30 PM Board and Administrator came out of Executive Session.
Debbie Birk moved to enter Executive Session for 5 minutes beginning at 6:40 PM with the Library Board members and Administrator Mary Markwalter.
Pam Rice 2nd.
Motion carried.
6:45 PM Board and Administrator came out of Executive Session and no action taken.
Pam Rice moved to accept the gift of a RHYTHM Small World Clock from the Jim Young Memorial Fund for the Waverly Branch Library.
JoNita Otto 2nd.
Motion carried.
Next meeting is November 19, 2007 at 6:00 PM at the Burlington Branch.
Debbie Birk made a motion to adjourn at 6:55 PM
Janet Lewis 2nd.
Motion carried.
Respectfully submitted : Pam Rice, Secretary.
Coffey County Library Board Meeting Minutes September 26, 2007
Coffey County Library, Special Board Meeting Minutes, September 26, 2007, 7:00 PM, Burlington Branch
Board Members Present: Martha Newkirk, Debbie Birk, Pam Rice, JoNita Otto, Janet Lewis
Staff Members Present: Mary Markwalter, Jackie Clarkson
Meeting called to order at 7:00 P.M. by Board President Martha Newkirk.
Debbie Birk moved to enter Executive Session to discuss Non-Elected Personnel with all Board Members, Administrator and Financial Resource Specialist present for 30 minutes at 7:02 P.M.
Janet Lewis 2nd.
Motion carried.
Board came out of Executive Session at 7:32 P.M.
Debbie Birk moved to enter Executive Session to discuss Non-Elected Personnel with all Board Members, Administrator and Financial Resource Specialist present for 10 minutes at 7:32 P.M.
Janet Lewis 2nd.
Motion carried.
Board came out of Executive Session at 7:42 P.M.
No action taken after Executive Sessions.
Pam Rice moved to adjourn the meeting at 7:43 P.M.
JoNita Otto 2nd.
Motion carried.
Respectfully submitted: Pam Rice, Secretary
Coffey County Library Board Meeting Minutes September 17, 2007
Coffey County Library Board, Meeting Minutes, 9/17/07, 6:00 PM, Lebo Branch
Board Members Present: Debbie Birk, Martha Newkirk, JoNita Otto, Janet Lewis
Board Members Absent: Pam Rice
Staff Present: Mary Barker, Mary Markwalter, Pat Jones, Janet Birk, Cindy Stohs, Valerie Williams, Amanda Szambecki
Meeting called to order by President Martha Newkirk at 6:02 PM.
Janet Lewis moved to approve minutes from 8/20/07 meeting.
JoNita Otto 2nd.
Motion carried.
Treasurer’s Report: JoNita Otto reported : $10,079.80 in First National Bank of Kansas Warrant Checking, First National Bank of Kansas Warrant Money/Market Account $668,870.84, First National Bank of Kansa sSpecial Fund Checking $18,551.34, Capital Improvement-CD #8823 interest 3/20/07 $992.52 and total in fund $58,672.39.
JoNita Otto moved to approve Treasurer’s Report.
Janet Lewis2nd.
Motion carried.
JoNita Otto moved that the following bills be paid for the period August 20, 2007 to September 17, 2007 paid by checks #15625-15710 from the First National Bank of Kansas Warrant checking in the amount of $78,536.53 and Special Fund checks #1689-1691 in the amount of $419.00 be approved.
Janet Lewis 2nd.
Motion carried.
Debbie Birk moved that proposed additional wording be added to Policy A2.28. “Reimbursement of Travel Expenses, directing employees to look for more information in the Procedure manual to clarify reimbursable travel expenses.
JoNita Otto2nd
Motion carried.
Debbie Birk moved to approve proposed change in Policy A3.70 Annual and Discretionary Leave to double the amount of discretionary leave given annually to part-time employees beginning 1/1/08.
Janet Lewis 2nd.
Motion carried.
Debbie Birk moved to approve proposed updating of Policy A3.70a Discretionary Leave chart.
JoNita Otto 2nd.
Motion carried.
Debbie Birk moved to enter Executive Session for 15 minutes beginning at 6:25 PM with the Library Board members and Administrator Mary Markwalter.
Janet Lewis 2nd.
Motion carried.
6:40 PM Board and Administrator came out of Executive Session.
Debbie Birk moved to enter Executive Session for 10 minutes beginning at 6:40 PM with the Library Board members and Administrator Mary Markwalter.
6:50 PM Board and Administrator came out of Executive Session and no action taken.
Next meeting is October 15, 2007 at 6:00 PM at the Burlington Branch.
Janet Lewis made a motion to adjourn at 6:50 PM
JoNita Otto 2nd.
Motion carried.
Respectfully submitted : Pam Rice, Secretary.
Coffey County Library Board Meeting Minutes August 20, 2007
Coffey County LibraryBoard Meeting Minutes8/20/07, 6:00 PM, Burlington Branch
Board Members present: Martha Newkirk, JoNita Otto, Janet Lewis, Pam RiceBoard Members absent: Debbie Birk
Staff present: Mary Markwalter, Jackie Clarkson, Mary Barker, Janet Birk, Amanda Szambecki.
Meeting called to order at 6:05 PM by Board President Martha Newkirk.
JoNita Otto moved to approve minutes of July 16, 2007 Board Meeting.
Pam Rice 2nd.
Motion carried unanimously.
JoNita Otto gave the Treasurer’s Report: In First National Bank of Kansas Warrant Checking account $10,079.17, First National Bank of Kansas Warrant Money/Market Account $758,604.76, First National Bank of Kansas Special Fund Checking, Capital Improvement – CD #8823 interest 3-20-07 $997.52 Total $58,672.39.
JoNita Otto moved that the following bills for the period July 17, 2007 to August 20, 2007 paid by checks #15522-15624 from the First National Bank of Kansas Warrant Fund checking in the mount of $86,523.97 and Special Fund check #1686-1688 in the amount of $1045.68 be approved.
Pam Rice 2nd.
Motion carried unanimously.
Pam Rice moved to amend 2007 Committee appointments due to change in staff members as proposed by the Administrator.
JoNita Otto 2nd.
Motion carried unanimously.
Pam Rice made a motion to accept the proposed new position of Temporary Part-Time Maintenance worker.
Janet Lewis 2nd.
Motion carried unanimously.
Next meeting is Monday, September 17, 2007 at 6:00 PM at the Lebo Branch.
Pam Rice made a motion to adjourn at 6:25 PM.
JoNita Otto 2nd.
Motion carried unanimously.
Respectfully submitted: Pamela Rice, Secretary
Coffey County Library Board Meeting Minutes July 16, 2007 Approved
Coffey County Library Board Meeting Minutes 7/16/07 6:00 PM LeRoy Branch
Board Members Present: Martha Newkirk, JoNita Otto, Debbie Birk
Board Members Absent: Pam Rice, Janet Lewis
Staff Members Present: Cindy Stohs, Janet Birk, Jackie Clarkson, Mary Markwalter
Meeting called to order at 6:00 PM by Board President Martha Newkirk.
Debbie Birk moved to approve minutes from June 18, 2007 Board Meeting.
JoNita Otto 2nd.
Motion carried.
No correspondence.
Treasurer’s Report: JoNita Otto reported that First National Bank of Kansas Warrant Checking $10,055.56, First National Bank of Kansas Warrant Money/ Market Account $839,833.36, First National Bank of Kansas Special Fund Checking $18,731.54, Capital Improvement – CD #8823 interest 3-20-07 $992.52 total $58,672.39.
JoNita Otto moved to approve Treasurer’s Report.
Debbie Birk 2nd.
Motion carried.
Debbie Birk moved to enter Executive Session to discuss Non-Elected Personnel with Janet Birk and Mary Markwalter for five minutes at 6:08 PM.
JoNita Otto 2nd.
Motion carried.
Board came out of Executive Session at 6:13 PM.
Debbie Birk moved to enter Executive Session to discuss Non-Elected Personnel with Mary Markwalter for five minutes at 6:13 PM.
Board came out of Executive Session at 6:18 PM.
No action taken after Executive Sessions.
JoNita Otto moved to adjourn meeting at 6:18 PM.
Debbie Birk 2nd.
Motion carried.
Respectfully submitted: Pamela Rice, Secretary
Coffey County Library Board Meeting Minutes June 18, 2007
Coffey County Library BoardMeeting Minutes June 18, 2007 6:00 PM Burlington Branch
Board Members Present: Martha Newkirk, Pam Rice, Janet Lewis, Debbie Birk
(JoNita Otto, came in after the meeting.)
Staff Present: Mary Markwalter, Mary Barker, Jackie Clarkson, Janet Birk, Valerie Williams, Marcella Chapman, Cindy Stohs
Guests: Carlen Young
Meeting called to order at 6:00 PM by Board President Martha Newkirk.
Debbie Birk moved to approve the May 21, 2007 minutes with the following correction-the memorial bench donation at the Gridley Branch is in memory of Mary Thomsen, not Diane Thompson as recorded in the minutes.
Pam Rice seconded the motion.
Motion carried.
No correspondence.
Treasurer’s Report: Given by Pam Rice. First National Bank of Kansas Warrant Checking $10,196.45, First National Bank of Kansas Warrant Money/Market Account $919,472.21, First National Bank of Kansas Special Fund Checking $18,961.30, Capital Improvement-CD #8823 interest 3-20-07 $992.52 CD Total $58,672.39.
Debbie moved to accept the Treasurer’s Report to pay the following bills for the May 22, 2007 to June 18, 2007 paid by checks #15314-15418 from the First National of Kansas Warrant Fund checking in the amount of $89,353.23 and Special Fund check #1682 in the amount of #39.80.
Debbie moved to approve the 2008 Budget as presented.
Janet seconded.
Motion carried.
Pam made a motion to accept the proposed gift of two lamppost lights to be installed in front of the Waverly Branch in Memory of Jim Young.
Debbie seconded.
Motion carried.
No Public Comments.
Next meeting is July 16, 2007 at 6:00 PM at the LeRoy Branch.
Pam made a motion to adjourn at 6:22 PM.
Debbie seconded.
Motion carried.
Respectfully submitted: Pam Rice, Secretary